| Version | Date | User | Field ID | Field | Old | New |
|---|---|---|---|---|---|---|
| 3 | 22 Fri Dec, 2023 09:05 | bouletlo | _Status_ | o | c | |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | _Status_ | c | o | |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 2 | Shifts | CASE Up to 10 daytime hours per week, program dependent. Occasional evenings and weekends. CG Up to 7 hours per week, program dependent. Occasional evenings and weekends. |
CASE: Up to 10 daytime hours per week, program dependent. Occasional evenings and weekends. CG: Up to 7 hours per week, program dependent. Occasional evenings and weekends. |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 3 | Qualifications / Qualités requises | The Program Administrator, Arts is responsible for the design, development, execution, and evaluation of CASE arts programs. The Program Administrator, Arts is responsible for securing and allocating resource materials, program venues, volunteers, artists, and equipment. Manages partnerships, secures sponsorships and coordinates marketing materials and program promotion. Tasks include: developing evaluation criteria and methodology, securing partnerships necessary to implement the programs, overseeing day-to-day functioning of program; adhering to program timelines; ensuring adequate promotional material for participants and the public; liaising with internal and external stakeholders; securing sponsorships. The Artist Studio Program (ASP), Community Galleries (CG) and Community Exhibition Spaces (CES) unit is seeking a new member to our team to provide administrative and gallery assistance for visual arts and studio programming and operations. Program Administrator, Arts (12C) : responsible for a diverse combination of tasks related to the operations of the ASP, CG and CES programs, galleries and rentals including: × responsibility for tracking, and distribution of client information and program scheduling × responsibility for overseeing health and safety procedures × organization of Calls to Artists and peer accessed selection committees for the Artist Studios Program, Community Galleries and Community Exhibition Spaces. × assistance with the organisation of events such as ASP Annual Open House × contribution to program data entry and editing × a variety of facility, studio, gallery-related tasks × a variety of administrative tasks related to programming, operations, and client service × client service duties as required Education: College, or university student enrolled and /or practicing in of the following disciplines: theatre, dance, music, visual, literary, media arts. Experience: - Minimum 2 years practicing and/or teaching experience in related discipline, and have the technical skills and training required to safely use specialized equipment. - Completion of health and safety training required by legislation and by the Corporation of the City of Ottawa. Certificate & Licenses: - Standard First Aid, Current Automated External Defibrillator (A.E.D.) Operator Certificate. - AODA Customer Service Knowledge: - Excellent knowledge of local arts community an asset - Program design, development and evaluation - Project management practices - Performs work in accordance with the provisions of the Occupational Health and Safety Act and Regulations and all City of Ottawa corporate/departmental policies and procedures related to Occupational Health and Safety. Competencies/Skills & Abilities: - Very good oral, written and interpersonal communication skills - Strong knowledge and experience using program specific tools and equipment, including Microsoft 365 (Sharepointe, OneDrive, Outlook, Excel, Word, PowerPoint), ActiveNET, Soundcloud, Canva and Instagram - Customer service skills to work with diverse groups Personal Suitability: - Demonstrates leadership, initiative, and creativity - Organized, efficient and productive - Flexibility and ability to manage diverse tasks and work in a changing work environment - Ability to work independently and as part of a team |
CASE: The Program Administrator, Arts is responsible for the design, development, execution, and evaluation of CASE arts programs. The Program Administrator, Arts is responsible for securing and allocating resource materials, program venues, volunteers, artists, and equipment. Liaises with partners, secures sponsorships and coordinates marketing materials and program promotion. The Program Administrator, Arts is responsible for: • Design, development, execution, and evaluation of CASE arts programs. • Day-to-day program support including: o Developing evaluation criteria and methodology o Maintaining partnerships and securing sponsorships o Ensuring adequate promotional material for participants and the public o Conducting outreach and liaising with internal and external stakeholders o Organizing submission materials for selection committees o Securing selection committee members o Overseeing the in-take of artwork, installation of an exhibition and return of artwork o Completing artist agreements and assisting with payments o Maintaining and archiving files • Administration and customer service including: o Monitoring program email and Instagram account and responding to artist and public inquiries. o Using administration tools including Microsoft 365 SharePoint, OneDrive, Outlook, Excel, Word, PowerPoint), Soundcloud, Canva and o Adhering to program timelines CG: The Artist Studio Program (ASP), Community Galleries (CG) and Community Exhibition Spaces (CES) unit is seeking a new member to our team to provide administrative and gallery assistance for visual arts and studio programming and operations. Program Administrator, Arts (B) is responsible for a diverse combination of tasks related to the operations of the ASP, CG and CES programs, galleries and rentals including: • Responsibility for tracking, and distribution of client information and program scheduling • Responsibility for overseeing health and safety procedures • Organization of Calls to Artists and peer assessed selection committees for the Artist Studio Program, Community Galleries and Community Exhibition Spaces. • Assistance with the organization of events such as ASP Annual Open House • Contribution to program data entry and editing • A variety of facility, studio, gallery-related tasks • A variety of administrative tasks related to programming, operations, and client service • Client service duties as required • Creating permits in ActiveNET Education College, or university student enrolled and /or practicing in the following disciplines: theatre, dance, music, visual, literary, media arts. Experience • Minimum 2 years practicing and/or teaching experience in related discipline, and have the technical skills and training required to safely use specialized equipment. • Completion of health and safety training required by legislation and by the Corporation of the City of Ottawa. Certificate & Licenses • Current Standard First Aid, CPR C and AED certification • AODA Customer Service /IASR Training Knowledge • Excellent knowledge of local arts community and gallery settings an asset • Program design, development and evaluation • Project management practices • Performs work in accordance with the provisions of the Occupational Health and Safety Act and Regulations and all City of Ottawa corporate/departmental policies and procedures related to Occupational Health and Safety. Competencies/Skills & Abilities • Very good English oral, written and interpersonal communication skills • Bilingualism is an asset • Strong knowledge and experience using program specific tools and equipment, including Microsoft 365 (SharePoint, OneDrive, Outlook, Excel, Word, PowerPoint), ActiveNET, Soundcloud, Canva and Instagram) • Customer service and programming skills to work with diverse groups Personal Suitability • Demonstrates leadership, initiative, and creativity • Organized, efficient and productive • Flexibility and ability to manage diverse tasks and work in a changing work environment • Ability to work independently and as part of a team |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 4 | Start Date / Date de début | 31 Wed Dec, 1969 | 08 Mon Jan, 2024 |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 5 | Application Deadline / Date limite de présentation des demandes | 31 Wed Dec, 1969 | 21 Thu Dec, 2023 |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 6 | Interested? Apply by email to: / Intéressé? Envoyez votre demande par courriel à : | Karen.Balcome@ottawa.ca | communityartsprogram@ottawa.ca |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 12 | Program Name / Nom du programme | Community Arts + Social Engagement (CASE), Community Galleries (CG) | Community Arts + Social Engagement (CASE) Artist Studio Program (ASP), Community Galleries (CG), Community Exhibition Spaces (CES) |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 14 | Pay Grade / Échelle salariale | 12C($28.28-$37.90) | B($32.24-$43.20) |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 15 | Alternate Email / Courriel secondaire | Penelope.Kokkinos@ottawa.ca | |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 19 | Alternate Location / Emplacement secondaire | Additional work locations across the City as programs demand. | Additional work locations across the city as programs demand. |
| 2 | 14 Thu Dec, 2023 15:22 | hiringsupervisor1 | 42 | Location Name / Nom de l'emplacement | Routhier Community Centre 172 Guigues Ave (CASE), Shenkman Arts Centre 245 Centrum Blvd (CG) | Community Arts + Social Engagement (CASE): Routhier Community Centre 172 Guigues Ave. Artist Studio Program, Community Galleries, Community Exhibition Spaces: Atrium Art Gallery-Ben Franklin Place 101 Centrepointe Dr., Trinity Art Gallery: Salons A and B-Shenkman Arts Centre, 245 Centrum Blvd. |
| 1 | 04 Fri Nov, 2022 08:06 | bouletlo | _Status_ | o | c |